What is ERP & How Does it Works? ERP Implementation & Integration Process

Enterprise Resource Planning

An ERP system is divided into its core components called modules. Each module focuses on a specific business area. Major modules of any ERP system are, Finance, HR, Production, Material management, Customer Relationship Management, Supply Chain Management, Project Management, Manufacturing, and Procurement, etc. An ERP leads business processes in sync to boost association, increase business productivity, and support decisions that are based upon data. Organizations need to choose between offered modules from the vendor, one should choose only core modules to use based on their business needs.

ERP software can harmonize all the processes needed to manage a business. ERP solution software has evolved over the years because of the evolving aspect of the business globally, and many of the ERP solution software is now typically web-based applications. So that users can access this software around the globe.

ERP applications also allow the different departments to communicate and share information more easily with the rest of the company. It collects information about the activity and state of different divisions, making this information available to other parts, where it can be used productively.

Benefits of ERP

Benefits of ERP


To understand how ERP works, one must know what the ERP benefits are an Organization can get from an ERP system.

ERP Systems Reduce Operating Cost

  1. ERP system helps to reduce the major costs for Marketing expenses, inventory maintenance, production cost, warehouse management, etc.
  2. ERP systems combine all the business processes within one system. This will help to match numbers across the departments. I.e. Sales and Production, purchasing and finance, HR and accounting. With the help of ERP systems, all the departments have real-time and accurate numbers that help to make any business decision.

 Instant Data Access

  1. Once the ERP system is configured according to your business process, one does need to spend hours to collect necessary detailed data. These data can be access in just a few minutes.
  2. This will save time for the higher management and decision-makers of the organization.

Business Process Efficiency

  1. It is easy to understand the business objectives, and targets. But it is hard to implement business processes to achieve these business objectives and targets.
  2. With the help of ERP systems, one can easily implement complex business processes for the organization.

 Automates the Data Collections

  1. Decision-makers of the organization depend upon the data/information of the business outcomes and inputs. These data help to make serious business decisions. With the help of ERP systems, data collections can be automated.

Better Customer Service Capabilities 

  1. ERP systems enhance customer services by providing interaction with the customer in real-time.

How Does ERP Works?

How ERP Works

The core of an ERP system is a centralized relational database. Which stores business information across the various modules and stores them into respective entities commonly known as tables. Having data stored centrally allows users of the ERP system to quickly access the required data/information.

Although it sounds easy but considers the scenario where the ERP system is not available in one organization. When two or more department needs to interact then either they come up with their spreadsheets or reports, they gather at one place and then they narrow down the information which is meaningful to the managers for making a decision. And reduce information gathering time.

ERP Implementation

ERP systems can be implemented either on-premises or on-cloud or on-hybrid platform. Based on business requirements and vendors of the ERP, one can decide on what platform one should implement the ERP.  Some ERP vendors provide all three installation methods. But many vendors are beginning to move their software to the cloud-based system only.

What is ERP Integration and How Does It Work?

What is ERP Integration and How Does It Work

It is highly likely that the organization uses various software for their day-to-day operations other than the main ERP system. It is necessary that the ERP system must allow integration with these systems so that features of both the system should work together holistically.

One needs to check with the ERP vendor, whether their ERP system is customizable or configurable.

What Types of Companies Use ERP Programs?

Companies Use ERP Programs

ERP system is not designed for specific companies. From small businesses to mega-corporations use an ERP system. ERP systems are also used across various industries.

Example of these industries are:

  • Retail
  • Manufacturing
  • Distribution
  • Pharmaceutical
  • Hospital
  • Technology
  • Defense
  • Construction
  • Communication

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